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What Should You Know Before Writing a Demand Letter?

If you make a comparatively small insurance claim or file a medical malpractice complaint, as part of the procedure, you can submit a letter of demand to another side at a certain point. 

This letter will explain the incident and the injury in detail which will include a dollar amount reflecting a fair summary of your damages, indicating the amount of money you will agree to drop the dispute and relieve any further responsibility from another side.

What Is a Letter of Demand?

At the start of the process of taking a matter to trial, a demand letter is issued As the complainant (the one who has been harmed), the letter outlines the case and plans to bring a complaint against the offender. 

Defendants write letters of demand to claim the damage that the plaintiff has done, what relief the defendant seeks, and also that they plan to bring the case to trial. When it comes to where can I get a demand letter. CocoSign is your one-stop platform. It not only allows you to have templates but also sign them online. 

CocoSign is a well-reputed e-sign platform that is being used by millions of customers in 190+ countries. On its website, it has 800+ agreements and contract models that are accessible to use and modify as you like. All a user requires is to build a free account and obey certain guidelines that are given. You can get many more samples with CocoSign. 

While the demand letter is mostly written by a lawyer, you can do it yourselves in many cases as well:

  • If you intend to sue anyone in court for small claims,
  • If you’re a fairly clear legal problem and want to go through procedure directly without a lawyer,
  • If you want to understand what transpired and what you want, your opinions
  • If you want to save any time (and money) by writing your own letter and having your lawyer review and modify it.

Here’s everything you should know when writing or editing a demand letter from CocoSign.

What to Avoid When Writing a Demand Letter?

Avoid threatening other individuals or disparaging them. Do not use words that can express your rage or frustration.

Developing a bad attitude is only going to reduce the chances of achieving an agreement. The aim of the letter is to demonstrate your seriousness to the other individual and give them the opportunity to reconsider their lawful choices. It is not a chance to offend or establish an active dialogue with them.

Know that the same magistrate who will address the case who will read your letter of demand is another explanation for keeping things impartial and competent. The last thing you need is to be viewed by the judge as being hostile.

The preparation of your letter of demand

Have your target in mind when composing your letter of demand. You’re motivating your adversary in a business-like manner to analyze the situation. Inevitably, in the defendant’s view (the person or company you are suing), you would want the letter to raise the below sorts of questions:

  • How much time is a defense going to take?
  • Do I want to see this conflict settled in public?
  • Am I going to lose anything?
  • If I lose, how much would it cost me?
  • May I settle for less money now?

Remember, you’re not going to type down any exact questions. In a way that makes your adversary think about these problems, you can write a letter. Here are other guidelines to bear in mind:

Type your letter

Try to compose your letter on a computer instead of writing it by hand. Most public libraries have computers that you can access free of charge or for a minimum fee.

Have the facts included? 

This might seem a little strange at first to describe these specifics; your competitor knows the story, after all. It isn’t always the case, though. Only the evidence that favors their side is remembered by plenty of individuals. 

You’ll like to make sure that all of the specifics are recalled. Again, the letter can be read by the judge if you come to court, so you’ll need the judge to understand what has happened. This is basically an accelerated method of capturing not just the original conflict, but any subsequent telephone conversations missed calls by the offender. 

Just be polite

Do not threaten your rival directly (even one who deserves it). The more you threaten, the more opposite side is invited to react in a similarly furious vein. And, people who are calm appear to be more trustworthy, since it indicates that they are secure in their roles. This also holds when you make a case in court.

Ask for what you’d want

Do not beat around the bush if you want $2,000. Ask for it. Bear in mind that asking for a little more so that you have space to negotiate is normal. A sophisticated adversary would believe you’ve done just that.

Send the letter in a Timely Manner

It is important to send the demand letter in a timely way, i.e. as quickly as possible, for the guidelines laid out above. It will mean that you are on top of things, and it will allow the appraiser to set up resources.


If your letter is propped up because you are looking for paperwork for whatever reason, convey it to the appraiser, so that the file can be noted properly. And if your case needs extended care, provide periodic reports and advise that when it is accessible, additional details will be given.


As you can see, letters of demand can be an important option for dispute resolution. They will accelerate a good result and prevent expensive litigation. And if you end up filing a complaint, a letter of demand shows the court that you have sought reasonably to negotiate with other parties to fix the dispute.

About the author


Shelly is an avid reader, and the love of reading takes her to content writing eventually. She loves writing on various topics.

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