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7 Ways to Use Your Writing Skills Professionally

Writing is the first thing students learn once they are enrolled in any educational institute. This is a skill which will be used both informally to communicate with friends and formally in an office setting to communicate with colleagues. Writing an essay teaches students that every composition requires a beginning, middle and an end. The ideas purveyed at the beginning of the essay need to be discussed and resolved at the end of the exposition. Let us look at some of the things which are common in the service of academic writing and formal office writing.

7 Ways to Use Your Writing Skills Professionally

  1. Focusing on the Audience:

Focusing on the audience is a skill which needs to be employed both in the academic setting and in the official language. A teacher teaching students in the first grade will use different language in comparison to a teacher teaching a group of secondary students. This is to ensure that the language is understood the way it is meant to be purveyed to the audience.

Similarly, in an office setting, different occupations may comprehend the same message in a different manner. Whenever you are communicating in an office setting, try to use the language which will be easily understood by the professional who is receiving the message. Some professionals use specific vocabulary to convey distinct ideas and thoughts. The key to remember here is to use subject-specific vocabulary only and only if you know exactly how to use it.

  1. Importance of Structure:

An essay produced by the best essay writing service in UK or anywhere else will have a comprehensible structure throughout the exposition. The introduction will be placed at the beginning which will include definitions of any inexplicable terms which will be used throughout the discourse. The body of the essay will hold the vitally important information. The ending will associate all the different ideas purveyed in the body to present a coherent conclusion.

The structure of office communication needs to be streamlined similarly. The introduction of the communication will link your thoughts and ideas to the service of previous activities. This will provide the justification for the actions presented in the body of the message. The conclusion needs to include justifications to answer why this is the best course of action to take based on previous information.

Also Read: Things to do Before Writing a Post

  1. Maintaining the Train of Thought:

Grasping the reader’s train of thought is the skill of a good writer. If you read any one of the famous children’s book, you will notice that the author captivates the children’s minds by holding their attention throughout the course of the storyline. Charles Lutwidge Dodgson also known as Lewis Carroll the author of Alice’s Adventures in Wonderland was born with a stammer. In spite of the stammer, he captured children’s attention positively in writing.

Orthodox writing in a place of business needs to be focused on maintaining the reader’s train of thought from the beginning to the end. Linking structure is vital to produce an exemplary piece of writing maintaining the reader’s train of thought. Try to focus your writing on a single subject instead of trying to expand in too many different subjects all at once. This will make the entire piece more understandable and justifiable.

  1. Using Vocabulary Appropriately:

Children learn new vocabulary with the help of pictures and a repetitive definition of the new word. Even if a word is an example of a double entendre, children are not given the second meaning of the word until and unless the first meaning has been completely etched into their minds. Initially, students will get confused trying to make sense of the hornet’s nest. With time they will learn to accept both definitions.

If you are going to use new vocabulary in office communication for the first time, it is advisable to initially define the term. This definition of the term may need to be reinforced more than once depending on the reader’s perception and abilities. If you use new vocabulary in office communication without administering a definition of the term and it is comprehended incorrectly, you could be the one to blame.

Also Read: How to Make Money by Writing e-books?

  1. Following Official Formats:

In school, a book report will have different formatting requirements from a Calculus assignment. If a student wants to get good grades in a specific subject, it is imperative that the student follow the specific stipulations assigned for each assignment in that subject. If the student follows the specifications assigned for a different subject, the student will not get an excellent evaluation in that subject.

In office communication employees often communicate with each other both formally and informally. Informal communication, importance is given to all of the points mentioned above in writing. If an employee does not follow the implicit requirements of formal writing in their formal communication, they may or may not be taken seriously by other employees. Such an employee will soon become a person everyone will try to avoid in their conversations.

  1. Meeting Deadlines:

In the academic setting, students will often be assigned assignments which will need to be completed within a certain due date. Students have the choice to submit their work on or before the assigned deadline. A certain pupil may decide to complete a more extensive assignment first, before getting to the easier one. Another scholar might decide to do the inverse. As long as they meet the deadline, they will achieve superlative results.

In the workplace, almost every task will be associated with a deadline. Meet the deadline, and the task is a total success. Fail to meet the deadline, and there will be consequences. If you are communicating a task to an employee in writing it is imperative that you clarify the deadline exactly. If the employee fails to adhere to the assigned deadline, they can be held accountable. If the employee is completely unaware of the deadline, they cannot be held responsible.

Also Read: Things To Do After Writing Your Post

  1. Importance of Conclusions:

The conclusion is the section of writing which impatient teachers will quickly skim and scan to evaluate the explication. The conclusion will determine if the student was able to successfully interconnect all the different ideas and concepts depicted in the course of writing. Ideally, the conclusion will comprehensively address all the points and topics discussed in the introduction and body of the exposition.

The key to running a successful business or organisation is being able to resolve issues on a daily basis. Once a particular matter of contention has reached a constructive conclusion, it needs to be declared. The people involved and related to that specific problem need to be informed about its conclusion. If you are the supervisor of a group of employees, be sure to announce and declare each and every conclusion.

One of the best ways of increasing productivity in any business is declaring positive conclusions to the members of a team. Managers and supervisors often make the mistake of not disclosing to all team members when a certain problem or complication has been resolved. This leaves an impact on some associates that the issue still has not been resolved. That is like trying to fix a problem which doesn’t exist. It can turn out to be a complete waste of resources.


Author Bio:

Amelia Warner is an academic writer qualified in the field of Education. She has an enthusiasm for reading, dancing and enjoying a home-cooked meal. She enjoys the great outdoors with its natural surroundings and is fond of playing the harp.

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