Unless you’re the sort of person who finds a Rolodex too advanced, you can find a host of free and commercial tools that can help you complete your office-based tasks seamlessly. From presentation and organisation to collaborating with colleagues, there are solutions to most common problems.
Whether you need to draft letters, create extensive briefs or tally information into a spreadsheet, every working office needs a productivity suite. Microsoft Office remains the clear leader in the field and offers enough features and versatility for most businesses but there are alternatives. Open source office suites such as Apache OpenOffice and LibreOffice offer free tools and programs covering word processing, spreadsheets, slideshows, diagrams and drawings, databases and mathematical formulae. They’re also compatible with other major office suites including Microsoft Office.
One of the most useful aspects of modern digital offices is the ability to share data, files and essential project information with colleagues. Microsoft’s web-based OneDrive, for example, allows you to get to your Office documents from any PC, Mac, tablet or phone.
Your co-workers and any other parties with the appropriate permission can also view or edit the documents using Office Online, even if they don’t have Office installed. Multiple users can even work on the same document from different physical locations at the same time.
Sometimes you might need to convert data from one format to another. If you use computer aided design (CAD) for example, you could have issues transferring information between collaborators or between providers and clients, as most CAD programs save data in their own native file formats.
Major CAD suites can be expensive and difficult to master so many organisations and individuals will stick to a favoured program. The use of CAD conversion software allows the relevant data – usually in the form of 2D or 3D drawings and solid models – to be translated from one CAD program to another.
CAD software is quite specialised but office workers of all types need simple and effective solutions to their organisation issues. As with office suites, there are a number of products available both commercially and for free. AnyTime Organiser, for example, is a comprehensive personal information manager (PIM) that provides management tools for scheduling and passwords as well as multiple printing options for planners, wall calendars and letters.
These are few tools that help offices to work seamlessly. Do you have more suggestion over tools? Share in comments.