HomeHow To

How to Schedule Emails in Gmail – Complete Guide!

Gmail, a service which has been serving people for a long time, has always tried to stay ahead in the race of email services. Gmail is not restricted to just sending and receiving emails, but from time to time it has emerged with something new, creative and interesting. Gmail can be collaborated with many apps to experience a wonderful email service. Apart from giving more storage and faster system, Gmail’s security feature is also very powerful. However, nothing is perfect and so was the Gmail. But, after reading this post you will understand that Gmail is actually perfect. In this post I will guide you to schedule your mail and track them by combining the Gmail service with a third party app, RightInbox & Boomerang.

scheduling emails in gmail

Why the need of scheduling emails?

Just imagine the impression which will be created when your mails are received by the clients in the exact same time and that too daily. For Example: You have to send a mail to a client who always waits for your mail. Just let them know that it will be received by him at exact 9.00 a.m. It will save his time which he used to spend in waiting for your mail and checking his inbox again and again.

Scheduling email will make you more reliable, professional and dependable. Also it can help those people who have client overseas and who have a different time zone. Just schedule the mail as per the time zone of your client and you are done. So scheduling email is important and effective. 

scheduling-emails-in-gmail_2

How to schedule email?

By using Boomerang.

1. Visit the Boomerang site and there you will see an option “Add this to your Gmail”. Just click on it.

scheduling-emails-in-gmail_3

2. If you are logged into your Gmail account, this extension will be added directly into the account. Otherwise it will ask you to log into the Gmail account.

3. Now in your Gmail account, click on the Compose button at the top left side of screen.

4. Now just prepare the mail by adding the address, subject and body. You can see a send later option just below the send option.

scheduling emails in gmail

5. After choosing the time and date at which you wish the send the mail, just click on the send later button. It will ask for few permissions.

scheduling-emails-in-gmail_4

6. By accepting this you grant third party permission to Boomerang.

7. Now just hit the send later button and it will send according to the time and date.

By Using RightInbox

1. Visit the RightInbox site and there you will see an option “Install now”. Just click on it.

scheduling-emails-in-gmail_5

2. Grant permission to the app and you are ready to use the feature.

scheduling-emails-in-gmail_6

3. Just like the boomerang, you will see send later button and you can schedule the mail as per your choice.

scheduling-emails-in-gmail_7

Final Verdict:

Scheduling option is very much user friendly and is easy to use. You can schedule a mail for even one month. “Tomorrow morning”, refers to 9.30 a.m. in the next morning. Both RightInbox and Boomerang gives you the option for reminding and tracking emails. Both the apps are free for initial use. Both the apps allows you the schedule 10 mails per month. However, to use other options and to schedule more mails you can buy a subscription. Yearly plan is of 4.95$ and monthly plan is of 5.95$.

I hope this post have helped you a lot and it will improve your email marketing. Want to read more posts related to emails? Check out here.

Comments (13)

  • Avatar

    Good post really help us, specially when we have to sent a mail to a particular date, we can sent it before to fix a Schedule.

    Reply
  • Avatar

    Hi Atish,

    Is giving permission to these third party tools safe? Recently there was a news of hacking millions of Gmail accounts. Though my account was safe but I’m very careful in trying any new app or tool via gmail.

    Reply
    • Avatar
      Author

      I don’t think there is any problem. Its all done by Google API and these apps don’t have access to your password. However, there is nothing safe online!

      Reply
  • Avatar

    It seems a useful feature in Gmail. This is the first time I’m hearing about the scheduling of mails in Gmail. It would be helpful for the business professional to send mails to their clients at exact time. Thanks for sharing this detailed post with us.

    Reply
  • Avatar

    I don’t really see the difference between scheduling an email to be at 9 am the next day or sending it as soon as its done and having the recipient read it when they can, but it’s still a nice feature to have.

    Reply
  • Avatar

    Hello Atish Bro,

    This article is really an informative article and I never heard about this concept before. From now I will try this method. Thanks for sharing 🙂

    Reply
  • Avatar

    Thanks for this nice information Atish. I was looking since long for such an application. Besides these two, Is there any other free service that allows scheduling more than 10 emails per month? Please mention.

    Reply
  • Avatar

    Hi Atish!

    This is pretty neat! I can just imagine me scheduling an email to my boss the night before and saying I’m taking a sick day! LOL This truly can be a helpful tool, all kidding aside though. Definitely sharing this and saving to Pocket for later reference!

    Thanks Atish!

    B

    Reply
  • Avatar

    HI Atish,

    Informative post indeed 🙂

    Yes, I’ve heard of both these apps but never really tried them because I usually write and save them as a draft in my inbox to be sent later, whenever the time is right. That is because I am always online, so it’s not a problem for me.

    However, it would work well if we can set them up and forget about it, something useful, especially if you are working and don’t cannot open your email account, or if you are travelling and on vacation.

    Thanks for sharing this with us. Have a nice week ahead 🙂

    Reply
    • Avatar
      Author

      Thanks For dropping your comment here Harleena. You are right people like us who are always online don’t need these but for others this is really a great option.

      Reply
  • Avatar

    Hi Atish,

    I am using Boomerang from quite long and I am very happy to use it. As I have to deal with people from US, UK, Italy and India as well. So, its a very useful thing and scheduling the emails accordingly will surely help. Thanks, for letting about it to other members, I am sure they will love to try it.

    Reply

Leave a Reply

Your email address will not be published. Required fields are marked *

All the data shown above will be stored by Techtricksworld.com on https://www.techtricksworld.com. At any point of time, you can contact us and select the data you wish to anonymise or delete so it cannot be linked to your email address any longer. When your data is anonymised or deleted, you will receive an email confirmation. We also use cookies and/or similar technologies to analyse customer behaviour, administer the website, track users' movements, and to collect information about users. This is done in order to personalise and enhance your experience with us.