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How a Team Chat App Can Enhance Office Communication

You will come across plenty of apps on the market which will help your employees to communicate better. The team chat app happens to be one of them, and it will allow folks to communicate with no need to talk loudly. Apart from this, these apps will help to segregate conversations into different threads and channels. Below, we have mentioned 8 authentic reasons you ought to implement Team Chat App in your workplace.

  1. Keep all team interactions in one place

It might appear to you that chat happens to be an ephemeral sort of communication. However, it is not a fact. Your team will not find it necessary to switch from one conversation channel to a new one to find the info shared by their co-workers. A Team Chat will ensure that all team conversations stay in only one place. Although the interactions which take place in an office chat happen to be transparent, it is easy to comprehend and also organize them.

  1. Chat is appropriate for communicating sensitive info

Team chats help the team members to have confidential interactions related to client or work projects. This is the reason why they are used to deal with sensitive data. It will not be possible for everyone to see or intervene in private chat channels until a change is made in the configurations and permissions.

However, in case, a team leader likes to address the whole team all at once without spending his valuable time on setting up a physical conference, he can go for a chat group where everybody will be kept up to date.

  1. Chats are thoroughly searchable

Every element in the chat app, irrespective of whether it is a brief conversation or a long PDF file, is searchable. In case your group requires to access information quickly, they will need to key in an appropriate keyword and it will provide them with data in less than a minute.

  1. Team members will be able to access chat from any gadget

It will be possible for your team to sync their account to gadgets such as mobile phones, PCs, or tablets for better interaction. In case a BYOD strategy is employed by your company, an instant messaging app will get the job done effectively.

  1. It’s ideal for remote groups

In case you’re working with a remote group, it is imperative to offer the team members an application for instant messaging. There are plenty of such apps available on the market and one of them happens to be the useful weave app which will get the job done impeccably. Without these apps, it won’t be possible for the group members to share updates plus the latest news. The chat is instant and is available at all times irrespective of the place where they are positioned. In this way, remote group members can maintain a close connection with each other.

Furthermore, a wide selection of emoticons is provided by the chat apps which aid to convey emotions and also generate team bonds.

  1. Files can be shared easily

Team chat apps enable team members to share graphics, folders, video clips, spreadsheets, PDF files, and other formal documents in no time at all. In contrast to email, the chat members can deliver and also receive the files instantaneously.

Team chat apps help to support large-sized files that can be delivered by folks using an easy drag-and-drop feature. In this way, no time is wasted for waiting while a large email is being reset for delivery or an attachment is being loaded!

On top of that, audio and video calls will enable you to interact smoothly, and you can also share the screen with one individual or a group of individuals for explaining any design to them in a better way.

  1. Your workforce will receive offline notifications

If you are not at your desk for a brief period or happen to be off the Internet, it will be possible for a team member to mention you in the live chat room for which a notification will be sent to you either by email or on your smartphone. In this way, people can avoid losing time on composing an email to send you directly.

  1. You will be more productive while dealing with fewer emails

Team chat apps happen to be much more productive as compared to a sequence of to and fro emails. Chatting will allow you to communicate in a better and also in an informal way. In this way, it will enhance the overall productivity of the employees.


A Team Chat App enables file-sharing and real-time messaging and is thus appropriate for flawless collaboration. It will allow your team to remain connected while being more productive as well. On top of that, a complete history of interactions will be offered by the app which will enable easy searching. Mobile push notifications will make it possible for every individual to know what’s going on even if they’re not online. Therefore, it will be prudent for your office to use a Team Chat App for better communication, besides other benefits too.

About the author

Atish Ranjan

Atish Ranjan is an established and independent voice dedicated to providing you unique, well researched and original information from the field of technology, SEO, social media, and blogging.

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  • I used TeamViewer App for clients call and communications but this Team Chat App looks so promising. So, i will give it a try!

    Thanks for sharing, Atish.

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