Looking for some solid reasons to migrate from Novell GroupWise to MS Exchange Server, but do not find even one. Well, you might be right being at GroupWise’s end, but you will find many if you look from the Exchange Server’s perspective. Many organizations today are upgrading to Exchange, leaving behind their old-school email management system. If you wonder why to migrate from GroupWise to Exchange, allow me to give you a set of reasons, including some technical and a few business reasons.
Find a few such reasons below:
Unifying the Multiple Disparate email Systems
Your company may have multiple offices in the country, each using dissimilar email system. This makes data management difficult for the administrators, as they have to keep the backups in different formats. Email system unification enables them manage data easily, which on Exchange Server is efficient and secure.
Revolutionizing Business Requirements
GroupWise lacks several features that Exchange Server includes. Your organization may have some essential needs that Exchange Server meets, but not the current GroupWise emailing system. In such a state, management will surely agree for migration of the email system to fulfill their business needs.
Exchange Server enables you access your mailbox from multiple locations, i.e. using OWA service. You can set up an exchange account in your smartphone, tablet, or a like portable device, which also results in increased productivity as a whole.
Migration from GroupWise to Exchange
In addition to the aforementioned facts driving for email system migration, many technical issues must be there. However, the migration process is not that simple, but it involves many risks. In fact, in order to migrate from GroupWise to Exchange server, you must take care of so many factors, including right technology, flawless procedure, and most importantly, the right technicians.
Well, the term right technology refers to using a reliable and efficient migration tool that can automate the migration process and minimizes the risk of failure.
Challenges and Risks in Migration
While migrating from GroupWise to Exchange Server, Organizations come across a number of challenges and risks, which they have to overcome successfully. For instance, since calendar apart from the emails is the mission-critical data, it creates various issues during migration, which cannot be ignored because the information workers are infertile without it. Mentioned below are some additional challenges and risks in migration from Novell GroupWise to MS Exchange Server:
Migration is an elongated process
Mailboxes migration is not a quick process, but it takes considerable time to complete successfully. Meanwhile, users at GroupWise end as well as at the Exchange Server are active. They exchange emails, create calendar events, schedule appointments, and perform other activities within their respective mailboxes. You cannot halt them until the process completes. Besides, the migration process demands synchronization between directory services of both the servers, which is quite lengthy.
Migration includes more than a simple migration
Mailboxes contains even more than just email messages, including contacts, calendar events, tasks and notes, which you need to take care of. Thus, you cannot simply term email migration process a simple Email Migration. In fact, the term must be Mailbox Migration. Additionally, it includes provisioning both user and group accounts from Novell NDS as well as AD DS, which must occur.
Migration must not harm crucial emails (archived)
Exchanging hundreds of email messages everyday keeps filling up the inbox and the size of the mailbox increases rapidly. Users often archive previous emails to manage size of their mailboxes and to avoid risk of mailbox corruption. Since the archived emails are also important, mailbox migration process must transform and keep them available even at the newer platform.
Migration must ensure the reliability of data
Since each item in the mailbox entails significant information, you cannot ignore any of them while implementing migration. For instance, the items like emails, calendar, and contacts are vital and you cannot imagine how useless a mailbox will be. Besides, any item ignored or neglected during migration will not be available on the Exchange Server and will lead to data loss. Thus, make sure the migration tool is reliable and efficient for the task.
Migration demands adequate information
Before beginning the migration process, the upper management, stakeholders, and other key employees of the organization must go through the requirements and their corresponding reports properly. In case, there is a minor mistake in the reports, the process might lead to inefficient migration, leaving everyone dissatisfied and frustrating. Though the process can be executed again to attain desired results, it entails huge loss of time and resources.
Fix Issues in Migration
In spite of fixing issues coming across during migration from Novell GroupWise to MS Exchange Server, it is better to not letting them encounter. Fixing these issues requires a commercial GroupWise to Exchange Server migration tool for successful migration and it must meet without failure.
About Author: Eric Simson is working as a Technical Content Writer with Stellar Information Technology Pvt Ltd, which provides solutions for hard disk data recovery , Exchange EDB Recovery , password recovery, file repair and various email converter tools such as ost to pst conversion, edb to pst conversion and tools for migration such as Groupwise To Exchange Migrator, Notes To Exchange Migrator. Read his other post on TTW about fixing common outlook mistakes